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Evidence Guide: HLTMS203C - Undertake routine stock maintenance

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTMS203C - Undertake routine stock maintenance

What evidence can you provide to prove your understanding of each of the following citeria?

Maintain and monitor stock levels

  1. Monitor quality of stock and storage conditions, including temperature, light, humidity, pest control and stock organisation
  2. Determine store requirements against specified stock levels
  3. Replenish stores and stationery items
  4. Rotate perishable stock according to use by dates
  5. Report deviations to supervisor according to organisation procedures
Monitor quality of stock and storage conditions, including temperature, light, humidity, pest control and stock organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine store requirements against specified stock levels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Replenish stores and stationery items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rotate perishable stock according to use by dates

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report deviations to supervisor according to organisation procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare order lists and forward stock

  1. Accurately complete inventory list of stock requirements
  2. Record stock requirements in order book, or other ordering procedures, using correct order number
  3. Obtain authorisation for order from supervisor
  4. Forward the order to the appropriate department
  5. Update inventory list based on stock usage and inventory change
Accurately complete inventory list of stock requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record stock requirements in order book, or other ordering procedures, using correct order number

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain authorisation for order from supervisor

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forward the order to the appropriate department

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update inventory list based on stock usage and inventory change

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive and store goods

  1. Receive and check stock against the number ordered
  2. Accurately record received order in the order book
  3. Notify supervisor if received order is not accurate
  4. Unpack stock safely and store in the correct location
Receive and check stock against the number ordered

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accurately record received order in the order book

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify supervisor if received order is not accurate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unpack stock safely and store in the correct location

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

Observation of workplace performance is essential for assessment of this unit

Consistency of performance should be demonstrated over the required range of situations relevant to the workplace

Context of and specific resources for assessment:

Assessment should replicate workplace conditions as far as possible

Simulations may be used to represent workplace conditions as closely as possible.
Acceptable simulation requires:

monitoring of stores

ordering of stock

rotation of stores

maintaining a stores are

Resources essential for assessment include:

access to relevant workplace or appropriately simulated environment where assessment can take place

organisation mission statement, strategic and business plan

relevant policies and procedures manuals

other documentation relevant to the work context such as, organisation charts, floor plans, instructions for the use of equipment

Method of assessment

Observation in the workplace (if possible)

Written assignments/projects or questioning should be used to assess knowledge

Case study and scenario as a basis for discussion of issues and strategies to contribute to best practice

Questioning

Access and equity considerations:

All workers in the health industry should be aware of access and equity issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities

Required Skills and Knowledge

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes knowledge of:

Basic arithmetic symbols and processes

Basic hygiene and the importance of maintaining a clean working environment

Organisation procedures, relevant OHS legislation and infection control procedures in relation to the handling and storage of items

Personal hygiene and the use of protective clothing

Principles and procedures of routine stock control and maintenance

Purpose of expiry dates on perishable stock

Storage requirements and the rationale for stock rotation

Essential skills:

It is critical that the candidate demonstrate the ability to:

Identify and select correct stores or stock item

Identify expiry dates and storage conditions for perishable goods

Maintain stock control documentation

Use effective communication and interaction with colleagues, healthcare practitioners, clients and visitors

Work in accordance with organisation procedures and OHS policy and procedures

In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes the ability to:

Apply procedures for ordering stock and stores

Communicate effectively within the workplace

Demonstrate safe handling of items stored

Input and access data relating to stock control

Receive and transfer information

Recognise and adapt to cultural differences in the workplace, including modes of behaviour and interactions among staff and others

Report to supervisor discrepancies/variations and issues outside the scope of practice

Use appropriate method of disposal of outdated or unwanted stock or stores

Use numeracy skills, including completing basic arithmetic calculations such as addition, subtraction, multiplication, division and recording numbers

Use reading and writing skills required to fulfil job roles in a safe manner and as specified by organisation, to a level of skill that may range from the ability to understand symbols used in OHS signs, to reading workplace safety pamphlets or procedure manuals and reading labels

Use technology as required to work safely and competently

Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Stock may include but is not limited to:

Linen

Food service requisites

Cleaning agents

General supplies

Consumables

Sterile stock

Stationery

Equipment

Medical gases

Maintenance requisites

Other supplies

Stock ordering procedures may include but is not limited to:

Written

Verbal

Electronic

Records may include but are not limited to::

Manual

Electronic

Store type and location may include:

Ward or department

Clinic or professional rooms

Aged care facility

Small store

A subsidiary store to a main store or external supplier's store

Food store

Laboratory store

Ward or departmental storage may include but is not limited to

Specified storage areas eg stationary cupboard

Linen storage or kitchen area including refrigerator